APM 430 Visiting Undergraduate and Graduate Students

The purpose of the APM 430 visiting scholars program is to promote intellectual relationships with other institutions and foster international exchanges in our programs and research labs through short-term appointments at UCSF. New guidance will allow eligible visiting students to access many student support services at the initial start of their appointment or at the time of their renewal. This new insurance guidance goes into effect for new and renewing appointments beginning September 1, 2021.

Please review the requirements and options regarding access to student support services and packet requirements, as well as important fee and insurance information.

Packet Requirements:

All packets sent for approval require the following documents in this order, in one PDF file:

  1. Departmental cover sheet: Complete all fields. The stated research purpose should be thorough and written by the program. It should NOT be the same as the student's.
  2. Signature page
  3. Student cover sheet: Complete all fields. The personal statement should be written by the student and should NOT be the same as the research purpose on the departmental cover sheet.
  4. NEW insurance and supplemental fee form: Complete all fields. Mandatory for all international and domestic appointments or renewals with a September 1, 2021 start or extension date.
  5. Supporting documents from the sponsoring program
  6. Student's vita/CV
  7. Student's proof of financial self-support dated within six months
    • If the student is domestic, living in the nine Bay Area counties, and cannot provide self-support documentation, a letter from the parent/guardian, in lieu of a bank statement, indicating support of at minimum $2,210/month for the duration of the appointment will suffice.
    • If scholarship or financial aid documentation is used, it must reflect dates for the current or upcoming academic year, whichever applies to the appointment.
  8. Student's insurance information
    • Domestic: Insurance card will suffice; if opting into new APM 430 student policy, insurance must be ACA-compliant
    • J-1: If initial program or extension is three months or longer, proof of insurance must be from a SHCS-vetted insurance carrier. Insurance must meet U.S. Department of State requirements as outlined on the ISSO website.
      • Proof of insurance documentation must show insurance start and end dates.
  9. Student's proof of active academic enrollment (must be for the duration of the appointment).
    • If a student's ID badge does not show an expiration, they may include proof of registration from their student account, or a letter from the institution indicating active enrollment.